CLUB TRAVEL STANDARD TERMS AND CONDITIONS (STC)

Preamble
Club Travel SA (Pty) Ltd, Registration Number 2004/021286/07 ("Club Travel") carries on business under the regulations of the Association of South African Travel Agents ("ASATA") and provides clients (you/your) with travel and/or other services on behalf of principals and/or other agents engaged in, or associated with the Travel Industry, including inter alia, airlines, tour operators, hotels, shipping companies, car hire and other providers of air, land, sea or any other travel arrangements, products or services (collectively referred to as ‘Third Party Service Providers’). Club Travel will provide you with the identity, terms and conditions of all Third Party Service Providers and it is your responsibility to familiarise yourself with such terms and conditions.

Authority
The person requesting such quotations or estimates or making such booking or to whom any service is rendered, is deemed to have read and accepted the Conditions and to have the authority to do so on behalf of the person in whose name the estimate or quotation or reservation is requested and/or provided and/or the person to whom the services are rendered.

Destination Selection
You acknowledge that you have selected the itinerary and destination(s) constituting the booking based on information gleaned from brochures and/or the Internet. You also acknowledge that such brochures and/or the Internet have been compiled and are managed and up-dated by the Principal over which the Club Travel has no control. Accordingly Club Travel cannot and does not guarantee that the itinerary and/or any destinations will comply in whole or in part with such brochure and/or the Internet. Any right of recourse in that regard will be against the Third Party Service Providers.

Breakaways
While it is possible to break away from the itinerary, it is understood that such breakaways will be for your account.

Conduct
You agree that you will at all times comply with Club Travel’s or the Third Party Service Provider’s requirements in regard to your conduct and you will not in any way constitute a nuisance or a danger to any other passenger on the trip.

Special Requests
If you have special requests you must address such requests to Club Travel in writing well before the departure date. Whilst Club Travel will use its best endeavours to accommodate such requests, it does not guarantee that it will.

Bookings with Third Party Service Providers
Club Travel represent Third Party Service Providers as agents only, and accordingly on receipt by Club Travel of any request for a booking(s) in a brochure or tailored quote, Club Travel shall transmit any such booking to the Third Party Service Providers concerned and endeavour to secure timeously all reservations and arrangements.
All quotations or estimates provided by or bookings made with and/or all services rendered or vouchers, receipts or tickets issued by or on behalf of Club Travel are subject to these terms and conditions (STC) and that of any Third Party Service Providers.
Third Party Service Providers may be acquitted from responsibility in that they act as agent themselves or have contracted out of liability, as may the ultimate principals such as hotels, car hire and coach operators, and it is therefore recommended that appropriate insurance be taken out for all travellers.
Club Travel furthermore do not accept liability for any actions, errors or omissions on the Third Party Service Providers and/or their agents, which may be prejudicial to you or result in loss in any way or form whatsoever, including injury, illness, harm, trauma, death and/or loss of or damage to your belongings whatsoever and you indemnify Club Travel accordingly. The conditions of the Third Party Service Providers shall constitute the sole contract between the Third Party Service Providers and you and any right of recourse you may have, will be solely against the Third Party Service Providers.

Liability
Neither Club Travel nor any holding, parent, subsidiary, affiliated or associated company or representative shall be liable for any injury, illness, harm, trauma, death and/or loss of or damage to your belongings whatsoever howsoever caused and you indemnify Club Travel accordingly. Club Travel, its employees and agents shall further more not be liable for any indirect and/or consequential loss or damages whatsoever even though this may be as a result of negligence on the part of a Club Travel employee(s).

Bookings, Change of Arrangements, Routes and Prices
"The booking" or "the reservation" refer to part, or all of the travel arrangements for transportation, accommodation, sightseeing and other linked travel services made on behalf of a client with Third Party Service Providers, and excludes services of a peripheral nature. Any booking made by Club Travel constitutes a form of contract between you and the Third Party Service Providers and is consequently subject to the terms and conditions of Club Travel and such Third Party Service Providers’ conditions of agreement of business. Wherever possible, Club Travel will endeavour to confirm the status of any booking in writing, but we may not always be able to do so. In such cases, failure to provide written confirmation shall not be considered to negate the validity and conditions of the booking or to constitute an act of negligence on behalf of Club Travel.
In the event of there being an unscheduled extension to the booking caused by flight delay, bad weather, strike or any other cause that is beyond the control of Club Travel, it is understood that expenses relating to these unscheduled extensions (hotel accommodation, etc) will be for your account. A late booking fee may be charged in respect of bookings received within 7 (seven) working days prior to the departure date. This charge is levied to cover communication and other expenses involved. An amendment fee may be levied for any changes to the confirmed itinerary.
In the event that any Third Party Service Providers is unable to provide the service confirmed to you, Club Travel policy is always to offer you alternative arrangements of similar classification, wherever possible in the same area. Whilst every effort is made to keep to published itineraries, Club Travel reserves the right to make changes as are deemed necessary. In some cases, conditions such as the weather may necessitate an alteration to the tour itinerary and this does not constitute any ground for a refund. It is your duty to check each amendment to the itinerary and also to sign the final one.
Unless full payment is due at the time of making the booking, all bookings must be accompanied by the requested deposit or guarantee. Club Travel reserves the right to cancel any booking without prejudice, in the event of full payment or a deposit or part thereof not being received. The price quoted to you is based on fares, hotel prices, land costs and other relevant costs ruling at the date of Club Travel's quote. In the event of there being any increase in any of the aforegoing costs prior to the issuing of the documents, such variation shall be for your account and payable on request by Club Travel, as shall any increase in the price(s) quoted arising from the fluctuation in rates of exchange. Documents will not be issued until such time that full payment is cleared by Club Travel’s bankers. The onus will be on you to check that there have been no changes in the price prior to making full and final payment. However, airfares are subject to the price and conditions quoted by the airlines and cannot be guaranteed by Club Travel. Should yours be a group booking and the group number deviate from the number required for the booking, the Third Party Service Providers may reserve the right to re-cost the price and raise a surcharge. Should you or any party of your group refuse to accept and pay such surcharge, it may result in the Third Party Service Providers cancelling the booking and retaining any payment made. Club Travel will be entitled to retain any service fees charged.

Payment and additional charges
Final payment for any booking must be made upon confirmation of the booking, unless specific arrangements have been made with Club Travel and such arrangement confirmed in writing by Club Travel. Final payment is based upon on the quoted and confirmed price, less any deposit paid, plus any additional charges that may have been incurred. Aside from passport, visa and other peripheral service fees (additional fees), Club Travel reserves the right to claim the late booking charges, communications, consultation, administration and amendment fees where applicable. If the final payment is not received on time, the travel documents can be delayed and may necessitate the use of a courier service, which will be for your account or Club Travel may cancel the booking. Late payment may also result in cancellation of the reservation by the Third Party Service Providers. When paying by credit card you will be required to complete Club Travel’s credit card authorisation form and comply with the authorisation criteria as laid down by the respective Credit Card Companies.
Interest at 5% above the current prime bank overdraft rate charged by Club Travel’s bank will automatically be applied to all overdue amounts. Any invoice and/or statement received by you shall be payable in full and no deduction or alteration may be made by you should all or any part of the services booked by Club Travel be unused for any reason.

The only forms of payment accepted by Club Travel are:

Documentation will only be issued once all funds have been cleared by Club Travel’s bankers.

Insurance
Assistance to obtain travel insurance in terms of Section 22 of the Tourism Act, 1993, is available on request. It shall not be obligatory upon Club Travel to effect insurance for you except upon detailed instructions given in writing by you and all insurance affected by Club Travel pursuant to such instruction will be subject to such exceptions and conditions as may be imposed by the insurance company or underwriters accepting the risk, and Club Travel shall not be obliged to obtain separate cover for any risks so excluded. Club Travel shall not be under any obligation to affect a separate insurance for each customer, but may declare it on any open or general policy. Should the insurers dispute their liability for any reason, you will have recourse against the insurers only and Club Travel will not be under any responsibility or liability whatsoever in relation thereto, notwithstanding that the premium of the policy may not be at the same rate as that charged by Club Travel or paid to Club Travel by you. Club Travel will not be responsible if you fail to take adequate insurance cover. Queries must be addressed to the principal insurer, as Club Travel shall not in any way be held responsible for any and/or all information advanced by its staff in this regard.
Club Travel strongly recommends that travel insurance be purchased for the duration of your journey. Insurance can only be purchased prior to departure. Insurance options should be discussed with your consultant. Club Travel urges you to take out additional insurance cover over and above the phase one insurance offered free as standard for international travel by the various credit card companies. Kindly check with your respective credit card company directly to obtain specific details of the complimentary cover.

Peripheral Requirements
Club Travel will endeavour to assist you in obtaining or meeting the requirements for passports, visas, health documents, insurance, foreign exchange, Reserve and other bank approvals, use of credit cards, customs and immigration regulations as well as other peripheral requirements or services falling outside the actual travel arrangements made with principals and other parties for whom Club Travel act as agents and referred to as "the booking" or "the reservation", but due to the constant changing nature of such peripheral requirements and services, Club Travel cannot be held liable for ensuring that these requirements and services are provided correctly or timeously or at all, nor the accuracy of any information or any lack of information relating to such requirements and/or services.

Cancellation
Club Travel will undertake to endeavour to provide the services required by the customer, but in the event of cancellation of the booking for any reason whatsoever, partially or in full, by or on behalf of you, Club Travel reserve the right to claim the services, administration, communication and cancellation charges which will inter alia depend on the debits Club Travel receive from its suppliers. Failure to cancel will result in the total booking cost being payable. Club Travel reserves the right to discontinue and summarily cancel any agreement in respect of which payment has fallen in arrears, and in the event of this right being exercised, the full balance still owing shall immediately become due and payable on demand. Any bookings cancelled after confirmation may be subject to a cancellation fee. These vary from Third Party Service Provider to Third Party Service Provider and should be verified at the time of booking. Club Travel will apply for the refund on your behalf however Club Travel is not responsible should this application be denied for any reason.

Verification of Travellers' Names and Travel Details
It is important that you provide Club Travel with the travellers' names as per the travellers' passports. Failure to do so could result in denied boarding or deportation. Please confirm that all of the travel arrangements, itinerary details and documents are correct. Once documents have been issued changes could incur financial penalties imposed by the service provider(s) and these will be payable by you.

Passports, Visas & Health
It is entirely your duty to ensure that all passports and visas are current, valid, obtained on time and will be valid for six months to one year after your return to home country and that any vaccinations, inoculations, prophylactic (e.g. for malaria) and the like, where required, have been obtained. Please check the requirements with Club Travel before travelling. Club Travel will endeavour to assist you but such assistance will be at Club Travel’s discretion and you acknowledge that in doing so, Club Travel is not assuming any obligation or liability and you indemnify Club Travel against any consequences of non-compliance. It is your duty to familiarise yourself with the inherent dangers of and mental and/or physical condition required for your proposed travel arrangements.

Club Travel cannot be held responsible for:
Denial of your visa application for any reason;
Delay of issuance of your visa by the consulate;
Loss of your passport(s) by the consulate and/or courier;
Change in visa costs and requirements;
Financial losses incurred as a result of a visa application being denied;

Please note that a visa does not guarantee entry to any given country at point of entry.
Malaria and other Tropical Diseases: WARNING
Certain parts covered by your itinerary may be areas where there is a high-risk of malaria and other tropical diseases. We strongly recommend that the necessary precautions be taken in this regard and recommend that you check with your medical practitioner before departure or a medical practitioner well versed in tropical diseases immediately upon your arrival in Africa or any other tropical or sub-tropical destination. If you have not done so prior to departure, it is imperative you do so upon your return.

Other Documents
Other documents that may be required for your journey are your identity document, an international driver's license, inoculation certificates and hotel, car and tour vouchers. Please ensure that you check all of these prior to your departure.

Refunds
Airline tickets presented for refund are subject to delays of approximately 8 weeks but could take longer. Club Travel is unable to refund monies before receipt of funds from the relevant Third Party Service Providers. All refunds are subject to a 10% administration fee, which is calculated on the value of the ticket submitted for refund or the amount of the refund claimed, whichever is the larger amount. This fee is over and above any cancellation fee which may be charged by the Third Party Service Provider to whom the refund is submitted. Refunds by the Third Party Service Provider will be subject to their terms and conditions.

Foreign Currency
This may be purchased up to 60 days prior to departure. You can place your foreign exchange order with your Club Travel consultant. Foreign exchange regulation compliance is your exclusive duty. This will apply especially when you instruct Club Travel to make and pay for travel arrangements on the Internet.

Confidentiality
Subject to statutory constraints or compliance with an order of court, Club Travel undertakes to deal with all your information of a personal nature on a strictly confidential basis.

Internet Bookings
If you request or instruct Club Travel to do bookings via the Internet, you irrevocably authorise Club Travel to do the following on your behalf (1) make any selections of and for the booking (2) make payments and (3) accept booking conditions.

Reconfirmation
Please reconfirm all forward and onward travel arrangements (including domestic connecting flights required upon your return) 72 hours prior to departure. Failure to do so could result in the cancellation of your journey.

E-Ticketing
You must be ready to show your identity document and that of each member of your party and possibly your credit card at the check-in counter of the airline concerned.

Important Notes
Airlines reserve the right to withdraw airfares without notice. We cannot guarantee airfares and airport taxes until paid in full and the air tickets have been issued. Certain destinations may also require a departure tax which is payable locally upon departure. These are not included in the pricing quoted. Prices are subject to change without notice until payment has been received in full, whether a reservation has been made or not. By accepting this confirmation and offering payment therefore it will be deemed that you have read, understood and accept our terms and conditions.

Bookings Online ( on the Club Travel website: www.clubtravel.co.za)
Intellectual Property
The website www.clubtravel.co.za is owned by CLUB TRAVEL and the domain name is registered in the name of CLUB TRAVEL. All intellectual property rights in and to the aforementioned vests in the owners as indicated. None of the content or data found on this site may be reproduced, sold, transferred, or modified without the express written permission of CLUB TRAVEL.
Applicable Law
Please note that the use of the website is subject to the STC and specifically subject to South African law and the jurisdiction of South African courts.

Access and Use
Access to and use of the website is entirely at the user’s risk.
CLUB TRAVEL may discontinue or suspend the website at any time without notice, and it may block, terminate or suspend any user's access at any time for any reason in its sole discretion, even if access continues to be allowed to others.

Links to other websites
There are links on this website which allows a user to visit the sites of third parties. Neither these sites nor the companies to whom they belong are controlled by CLUB TRAVEL and CLUB TRAVEL makes no representations and gives no warranties concerning the information provided or made available on such sites nor the quality or acceptability of the products or services offered by any persons or entities referenced in any such sites. CLUB TRAVEL has not tested and makes no representations regarding the correctness, performance or quality of any software found at any such sites. You should research and assess the risks which may be involved in accessing and using any software on the Internet before using it. You are deemed to indemnify CLUB TRAVEL against any claims for loss or damage arising from your use of or of information gained from or from accessing any such linked sites.

Changes
CLUB TRAVEL may make future changes, deletions or modifications to such terms and conditions, information, graphics, products, features, functionality, services, and links at any time without notice and your subsequent viewing or use of this website will constitute your agreement to the changes, deletions and modifications.

Methods of Payment and Payment Terms
See STC.

Interpretation, Law Applicable and Jurisdiction
Words implying the singular, shall include the plural and vice versa, words importing one gender shall include any other and reference to natural persons shall include legal entities and vice versa. This agreement is governed by South African Law. The Parties hereby consent to the jurisdiction of the appropriate Magistrate's Court in regard to any action and/or proceedings based on/or arising from these Standard Conditions of Business. This document reflects the only and full agreement between you and Club Travel and there exist no other terms, conditions, warranties, representations, guarantees, promises, undertaking or inducements of any nature whatsoever (whether verbal, written or electronic) regulating the relationship and You acknowledge that you have not relied on any matter or thing stated on behalf of Club Travel or otherwise that is not included herein. No variation and/or extension thereof shall be valid unless agreed to both by the Parties in writing. In the event of a clash and/or uncertainty in meaning and/or interpretation between this and any other document issued by Club Travel, this document will always have preference. You will be liable for all legal fees on an attorney and own client scale in the event that Club Travel has to engage a lawyer to enforce or defend any of its rights or otherwise.

AIRLINE CONDITIONS OF CONTRACT AND OTHER IMPORTANT NOTICES
 PASSENGERS ON A JOURNEY INVOLVING AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE ARE ADVISED THAT INTERNATIONAL TREATIES KNOWN AS THE MONTREAL CONVENTION, OR ITS PREDECESSOR, THE WARSAW CONVENTION, INCLUDING ITS AMENDMENTS (THE WARSAW CONVENTION SYSTEM), MAY APPLY TO THE ENTIRE JOURNEY, INCLUDING ANY PORTION THEREOF WITHIN A COUNTRY.  FOR SUCH PASSENGERS, THE APPLICABLE TREATY, INCLUDING SPECIAL CONTRACTS OF CARRIAGE EMBODIED IN ANY APPLICABLE TARIFFS, GOVERNS AND MAY LIMIT THE LIABILITY OF THE CARRIER.  

NOTICE of Liability Limitations
 The Montreal Convention or the Warsaw Convention system may be applicable to your journey and these Conventions govern and may limit the liability of air carriers for death or bodily injury, for loss of or damage to baggage, and for delay. 
Where the Montreal Convention applies, the limits of liability are as follows:

 EC Regulation No. 889/2002 requires European Community carriers to apply the provisions of the Montreal Convention limits to all carriage by them of passengers and their baggage by air.  Many non-European Community carriers have elected to do so in respect of the carriage of passengers and their baggage.
 Where the Warsaw Convention system applies, the following limits of liability may apply:

 Further information may be obtained from the carrier as to the limits applicable to your journey.  If your journey involves carriage by different carriers, you should contact each carrier for information on the applicable limits of liability. 
Regardless of which Convention applies to your journey, you may benefit from a higher limit of liability for loss of, damage or delay to baggage by making at check-in a special declaration of the value of your baggage and paying any supplementary fee that may apply.  Alternatively, if the value of your baggage exceeds the applicable limit of liability, you should fully insure it before you travel.
Time limit for action: Any action in court to claim damages must be brought within two years from the date of arrival of the aircraft, or from the date on which the aircraft ought to have arrived. Baggage claims: Written notice to the carrier must be made within 7 days of the receipt of checked baggage in the case of damage, and, in the case of delay, within 21 days from the date on which it was placed at the disposal of the passenger.
Notice of Contract Terms Incorporated by Reference 

YOU CANNOT TRAVEL IF YOU DO NOT HAVE ALL REQUIRED TRAVEL DOCUMENTS, SUCH AS PASSPORT AND VISA.   
GOVERNMENTS MAY REQUIRE YOUR CARRIER TO PROVIDE INFORMATION ON OR PERMIT ACCESS TO PASSENGER DATA. 

DENIED BOARDING:  Flights may be overbooked, and there is a slight chance that a seat will not be available on a flight even if you have a confirmed reservation.  In most circumstances, if you are denied boarding involuntarily, you are entitled to compensation.  When required by applicable law, the carrier must solicit volunteers before anyone is denied boarding involuntarily.  Check with your carrier for the complete rules on payment of denied boarding compensation (DBC) and for information on the carrier’s boarding priorities.  

BAGGAGE:  Excess valuation may be declared on certain types of articles.  Carriers may apply special rules for fragile, valuable, or perishable articles.  Check with your carrier. 

Checked Baggage:  Carriers may permit a free checked baggage allowance, which is set by the carrier and may differ by class, and/or route.  Carriers may apply extra charges for checked baggage in excess of their permitted allowance.  Check with your carrier.  Cabin (Unchecked) Baggage:  Carriers may permit a free cabin baggage allowance, which is set by the carrier and may differ by class, route, and/or aircraft type.  It is recommended that cabin baggage be kept to a minimum.  Check with your carrier. If more than one carrier is providing the transportation for your journey, each carrier may apply different rules on baggage (both checked and cabin).  SPECIAL BAGGAGE LIABILITY LIMITATIONS FOR US
TRAVEL:  For domestic travel wholly between US points, federal rules require any limit on a carrier’s baggage liability to be at least US$3300.00 per passenger, or the amount currently mandated by 14 CFR 254.5.  

CHECK-IN TIMES.  The time shown on the itinerary/receipt is the departure time of the aircraft.  Flight departure time is not the same as the time you must check-in or the time you must be available for boarding.  Your carrier may refuse you carriage if you are late.  Check-in times, as advised by your carrier, are the latest times at which passengers can be accepted for travel; boarding times, as advised by your carrier, are the latest times at which passengers must present themselves for boarding.  

DANGEROUS GOODS (HAZARDOUS MATERIALS). For safety reasons, dangerous goods must not be packed in checked or cabin (unchecked) baggage except as specifically permitted.  Dangerous goods include but are not limited to: compressed gases, corrosives, explosives, flammable liquids and solids, radioactive materials, oxidising materials, poisons, infectious substances, and briefcases with installed alarm devices. For security reasons, other restrictions may apply. Check with your carrier.  

DANGEROUS GOODS
Do not pack or carry onboard the items pictured below without checking with your carrier. 
http://www.iatatravelcentre.com/images/notices.jpg  
DO NOT ENDANGER YOUR SAFETY OR THAT OF YOUR FELLOW PASSENGERS. 
CONTACT YOUR CARRIER FOR MORE INFORMATION.
Translations and other useful travel information are available on the IATA website:
www.iatatravelcentre.com/tickets

COMPETITION TERMS AND CONDITIONS

1. Competitions are open to entrants over the age of 18 years.
2. The prize will be awarded to the winning entrant and cannot be transferred.
3. The competition expiry date will appear on the entry form and no extension will be permitted.
4. One entry per email address is permitted, unless specified otherwise.
5. SMS's are charged at standard rates.
6. Multiple SMS entries are permitted.
7. Club Travel competitions are not open to Club Travel & Club Travel Franchise employees; and their family members.
8. No person may enter the same or any other competition hosted partly or in whole by Club Travel within six (6) months of winning the same, or any other, competition hosted partly or in whole by Club Travel.
9. Prize draws will occur on the date as specified on the entry form; winners will be notified by telephonic communication within five (5) working days of the prize draws.
10. The winner of the prize will be the first entry drawn after the closing date.
11. Prizes will be awarded on the basis of a fair random selection process and the judges' decision shall be final.
12. In the event that the winner cannot be successfully contacted following all reasonable attempts to do so, Club Travel reserves the right to disqualify such winner from the competition and to draw another winner in his or her stead.
13. The prize is not transferable, non-refundable, non-exchangeable and cannot be redeemed for cash.
14. The winner of a travel prize, and his or her travel partner, must each be in possession of a valid passport and must be permitted to travel to the specified destination by the relevant authorities. The winner shall forfeit the prize in the event that for any reason whatsoever, the winner is prevented or unable to travel to the specified destination.
15. The winner of the prize and his or her travel partner agree to be photographed and permit the use of their respective names and/or photographs for publicity purposes.
16. By participating in this competition, the winner of the grand prize and his or her travel partner agree to release and hold Club Travel free of any and all losses, damages, rights, claims and actions of any kind in connection with this competition or resulting from acceptance, possession, or use of the prize, including, without limitation, personal injuries, death, and property damage, and claims based on publicity rights, defamation or invasion of privacy.
17. Club Travel reserves the right to terminate this competition immediately and without notice. In the event of such termination, all winners agree to waive any rights that they may have in terms of this competition and acknowledge that they will have no recourse against Club Travel and it’s respective employees.
18. Club Travel’s Standard Terms and Conditions of Trading will apply in conjunction with these Competition Terms and Conditions.